By procurement outsourcing you transfer specified key procurement activities relating to sourcing and supplier management to a third party, in order to reduce overall costs or to tighten the company’s focus on its core competencies.
Sometimes you need to explore new markets and find new sources of raw materials and supplies or you may wish to collect bids for a confidential project without exposing your organization.
Outsourced professional services allow companies to benefit immediately from experienced specialists support and expertise for specific extraordinary tasks.
What we do
BEN provides procurement services on international basis in order to find sources for special products and services.
We are experienced in finding sources and soliciting bids for commodities, specialty chemicals, industrial plant packages and components. We are also experienced in soliciting bids from specialized contractors and service providers.
This experience derives from having managed major industrial investment projects on global basis, where the procurement effort relies on international and local suppliers for a wide variety of goods and services.
Building the right match
We operate on the basis of a mandate, whereby our client provides us with the basic requirements, enabling us to prepare the supply specifications and purchase conditions. We are often required to cope with confidentiality requirements that may arise from either the buyer or the seller.
Procurement services typically include the following activities:
- Preparation of a supply specification
- Preparation of project site specification
- Preparation of purchase conditions
- Preparation of subcontract agreement
- Identification of suppliers and/or contractors and preparation of Vendor List
- Handling of the qualification process
- Issue of the bid inquiry (or RfQ, request for quotation)
- Expediting and collection of bids
- Bid alignment and comparison
- Assistance to negotiation and to issue of purchase order or contract.
Identifying the best matches for your procurement needs within a huge and global supplier base is the critical element. The best way to approach this task is to take advantage of the experience of other qualified buyers.
Preparing a proposal is a costly exercise for a supplier of complex products or services. It is important to convince the supplier that the opportunity is worth the effort and this is where we fit in.
Quality certificates are often not sufficient to decide about starting a cooperation with a supplier. Collecting samples and thoroughly checking references is essential.